Bookkeeping Services

Monthly Bookkeeping

The Veterinary Bookkeeper team is made up of women who have business finance and veterinary backgrounds. We focus on the numbers so you can focus on the medicine! It is our goal to see your veterinary practice succeed. Pricing is unique to your clinic and your specific bookkeeping needs. Please schedule a consultation to find out if our services are a good fit for you!

Startup

Starting at $450

Ideal for startup brick and mortar clinics.

Monthly recording, classifying and reconciling of up to 3 bank/credit card accounts
Up to 150 transactions
3 monthly financial reports (given to you in terms that you understand!)
Monthly video analysis of reports
Unlimited email support
Access to our secure client portal
No contract (30 days notice required to cancel)

Premium

Starting at $850

Ideal for large / established veterinary practices.

Monthly recording, classifying and reconciling of up to 5 bank/credit card accounts
350+ transactions
3 monthly financial reports (explained in layman's terms for clarity)
Monthly video analysis of reports
Unlimited email support
Access to our secure client portal
No contract (30 days notice required to cancel)

Standard

Starting at $650

Ideal for medium-sized practices.

Monthly recording, classifying and reconciling of up to 4 bank/credit card accounts
Up to 250 transactions
3 monthly financial reports (explained in layman's terms for clarity)
Monthly video analysis of reports
Unlimited email support
Access to our secure client portal
No contract (30 days notice required to cancel)

Mobile Clinic

Starting at $300

Ideal for small mobile clinics. Our pricing is unique to your business. Larger, multi-location/multi-dvm mobile practices may fall under our higher pricing tiers.

AAHA Standards + VMG Bookkeeping

We utilize the AAHA chart of accounts for all our clients to keep their books streamlined within the veterinary industry. We have an upgraded VMG package where we keep your books ready for quarterly DataLinking.

*The pricing for the VMG package is approximately double the cost of our basic bookkeeping packages, which are listed above.

Need help with taxes, too?

We partner with a trusted veterinary-specific accounting firm. If you are looking for a new tax professional, let us know and we can share this referral with you.

One-time Cleanup

Are your books currently a mess, giving you headaches or stressing you out because you fell behind? Are you ready to get them up-to-date (and tax-ready!) so you can begin to see the financial health of your clinic at any given time? Veterinary Bookkeeper is here to help! We'd love to clean up your books to set you up for success, whether you continue working with us or decide to tackle the books yourself from there.

Catch Up or Light Clean Up Work

Price varies

You are a bit behind! We can update, fix and organize your books for the past year. Price varies based on how extensive the cleanup is and how current your books are.

Rescue Work

Price varies

You need HELP! Your books are a disaster! Let us save your books while you focus on your four-legged patients.

Add-On Services

Are you interested in knowing exactly how many dollars you spend in each AAHA category of drugs and supplies? This is an additional service that we offer!

VMG Format Bookkeeping & Receipt Management

If you are looking for all the details on your Profit and Loss statements, we can help you with that! We can take your veterinary vendor bills and break them down line-by-line to show you exactly how much you are spending in each AAHA category of drugs and supplies. This service is ideal for clinics who are members of the Veterinary Study Groups, or for those who are wanting to adjust their spending on inventory but don't know where to start!

During your no-obligation consultation, we will determine what your needs and goals are, and from there we'll prepare a customized proposal. We offer consistent, flat-fees for our monthly services. You'll never be charged an hourly rate. Bonus: Bookkeeping services are tax deductible.

In each service package, you'll receive:

A hands-free approach to bookkeeping so you can get back to your furry patients
The usual bookkeeping duties: recording, classifying and reconciling
Bank reconciliation
3 detailed financial reports per month: your balance sheet, income statement, and cash flow statement (as well as a briefing of what they mean)
Access to our client portal, making monthly communication a breeze!
Your QBO subscription can be added into the monthly fee if you do not already have a Quickbooks Online account
Unlimited email communication to make sure we are on the same page

Schedule your Free Consult

Ready to get started?

Onboarding Details

Take a look at what the on boarding process will look like, given we are a good match for each other:

Step 1: Free Consultation

Complete the short "Discovery Form" survey upon scheduling a Free Consultation
We ask simple questions to get to know your business before the consultation
All decision makers/owners should be present for the consultation
Read-only access to current records and Financial/Bank Statements may be requested
If all goes well on your end and ours, a Proposal will be presented after our initial consultation and financial analysis.

Step 2: Engagement Letter

Once the Proposal is approved/signed, an Engagement Letter will be presented
This is a written agreement between Veterinary Bookkeeper and your company. It will define the scope of work to be performed
Must be signed by all owners/partners and retainer fee or first month's payment received before starting work
NO CONTRACTS - month-to-month, with 30 days notice (on both ends!)
Monthly payments automatically deducted
Fees are TAX-DEDUCTIBLE!

STEP 3: Setup & Maintenance

Already use QBO? Great! All we need is an invite for access
New to QBO? No problem, we can handle the setup/migration for a one-time fee and determine the best software billing option for your company.
Once set up, transactions will be pulled from your bank daily and then matched and reconciled on a weekly or monthly basis
You will be given a list of instructions of what we need on a monthly basis for things to run smoothly on my end
Our client portal allows us to ask questions and request documents, as needed

Allow yourself the freedom of being hands-off with your bookkeeping - you won't regret it!

We can't wait to meet you and find out more about you and your veterinary clinic. Schedule your consultation now!